You’ll see that the last item in the menu pictured above is Properties for Personal Folders. This gives you the chance to change some of the settings for your Personal folder file. Let’s take a look at these options.

 

 

The first screen that we’ll see contains general options. The first field we have in this window is a text box. This allows us to change the name displayed in the folder list. The next field, Type, tells you what type of folder this is. The location field tells you where you’re viewing this folder from. Normally this will say Personal Folders, unless you’re viewing another user’s folder (which we’ll get into a bit later on).

 

Next, we can type a description for this personal folder. (This is another feature that is mainly used when other users are viewing your folder.)

 

The next set of options is accessible via a drop-down menu; this tells Outlook what form we use when posting to the folder. (This will become important when we learn about custom forms later on.) The last checkbox will tell Outlook to make your custom views available on the Exchange Server; it doesn’t have any effect if you’re not using an Exchange Server.

 

You can also click on the Folder Size button to see how big your individual folders are; this can be useful when you’re trying to make space in your personal folder file.

 

Once we’re done modifying these options, we can click OK to apply them, or cancel to get rid of our changes. Either choice will take us back to the main options window where we will have to click OK to save our changes or Cancel to discard them.