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1. |
Open
Microsoft Office Word 2003. (If
you already have Word open, create a blank document.) |
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2. |
Click the
Tools
menu, choose
Letters
and Mailings,
and click
Mail Merge.
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3. |
In Step 1, choose
Letters.
Click
Next.
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4. |
Click
Start
from a Template.
Click the
Select Template link.
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5. |
In the Templates dialog
box, click the
Mail Merge
tab.
Click
Elegant Merge Letter and click
OK.
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6. |
Click
Next
to proceed to Step 3. |
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7. |
In Step 3, click
Type
a New List.
Click
Create.
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8. |
In the New Address List
dialog box, fill in the following information:
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Title |
Mr. |
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First Name |
Fred |
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Last Name |
Flintstone |
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Address Line
1 |
39
Stone Canyon Way |
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City |
Bedrock |
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State |
NV |
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ZIP Code |
12345 |
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Country |
USA |
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9. |
Click
New
Entry to create another blank
contact. Fill in this contact with:
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Title |
Mr. |
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First Name |
Barney |
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Last Name |
Rubble |
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Address Line
1 |
37
Stone Canyon Way |
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City |
Bedrock |
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State |
NV |
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ZIP Code |
12345 |
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Country |
USA |
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10. |
Click
New
Entry to create another blank
contact. Fill in this contact with:
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Title |
Mr. |
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First Name |
Dino |
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Last Name |
Flintstone |
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Address Line
1 |
39
Stone Canyon Way |
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City |
Bedrock |
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State |
NV |
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ZIP Code |
12345 |
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Country |
USA |
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11. |
Click
Close.
When prompted, save your
addresses to the
desktop as
My Addresses. |
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12. |
In the Select Recipients
dialog box, ensure all three contacts are checked.
Click
OK.
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13. |
Click
Next
to move to Step 4.
First, let’s fill out
our template.
At the top of the
template, type
The Rockhead Quarry
for the company name.
For the body of the
letter, type,
We just wanted to thank you for being such an
important part of Bedrock. To show our thanks, we’re having a
company picnic on Saturday at 2 pm at the quarry. Bring your
family and friends!
For the closing, type
J.J. Granite
for the name and
President
for the title.
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14. |
Next, select the Address
Block field in the current document. Delete it.
Then, click the
Address Block link in the task
pane. Choose the same options as in the sample below and click
OK.
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15. |
Click
Next
to proceed to Step 5.
In the preview, make
sure that everything looks correct.
Click
Next.
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16. |
Click the
Edit
Individual Letters link in Step
6.
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17. |
Click
OK
in the Merge to New Document dialog.
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18. |
Save the new
document as
Completed Merge.
Close
Microsoft Office Word 2003. |
