Microsoft Office Word 2003 Advanced

SECTION 2

Using the Letter Wizard

There is also an option in between using the mail merge wizard and creating a merge freehand. That option is the letter wizard. You can open the letter wizard by clicking the Tools menu, choosing Letters and Mailings, and clicking Letter Wizard.

We talked about this wizard briefly in Section Two, but let’s take a closer look at it.

You can see from the sample above that the Letter Wizard has four tabs. Let’s look at what each tab does.

Tab	Section	Options	Description
Letter Format	N/A	Date Line	Choose the format that the date will be displayed in.
		Choose a page design	Pick a design from the drop-down menu and see a preview below it. You can choose merge templates or normal templates.
		Choose a letter style	Pick a style from the drop-down menu and see a preview below it.
		Pre-printed letterhead	If you’re using pre-printed letterhead, tell Word how much space the letterhead needs and where it is on the page so the letter can be formatted around it.
Recipient Info	Information About the Person Receiving	Use Address Book	Retrieve contact information from your Outlook contacts.
		Recipient’s name	Type in the recipient’s name here.
		Delivery address	Tell Word where your letter is going
	Salutation	Wording	Choose the wording of your greeting from a drop-down menu or type your own.
		Type	Choose Informal, Formal, Business, or Other greeting type.
Other Elements	Include	Reference Line	Add “Re:” to your letter.
		Mailing instructions	Add special mailing instructions.
		Attention	Mark your letter to the attention of a specific person.
		Subject	Include a subject in your letter.
	Courtesy Copies	Use Address Book	Retrieve contact information from your Outlook contacts.
		Main box	Type in the additional recipients and/or addresses here.
Sender Info	Information About the Person Sending	Use Address Book	Retrieve contact information from your Outlook contacts.
		Sender’s Name	Type the sender’s name here.
		Sender’s Address	Type the sender’s address here, or check the box to omit the return address.
	Closing	Complimentary	Check any of these closings to include them. You can choose a pre-defined closing from the menu or type your own.
		Job title
		Company
		Writer/typist initials
		Enclosures	Specify how many items there are enclosed with this letter.
	Preview	N/A	Preview your letter.

Once you have set your letter options, click OK to edit it.

Note that among the page designs available merge templates were listed. You can use this wizard to create a letter, and then add a data source and merge fields with the Mail Merge toolbar.