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Although you can type in the body of the header or footer, you can also
insert dynamic text fields. Dynamic text fields are fields that
automatically update to save you work. They will have a grey box around
them if you click on them in the header or footer.
For
example, page numbers are an automatic field. If you insert the dynamic
page number field, Word will keep your page numbers updated as your
document changes, which saves you from typing the number in each page
and updating them as you change your document.
Like
static text, dynamic text will be replicated throughout the headers and
footers in your document when it is inserted.
Let’s
take a look at the different types of dynamic text entries.
|
What will be
inserted |
Details of type |
Where to find the
command |
|
Page
number |
Page number will be
inserted in this format:
-PAGE- |
Autotext - -PAGE-
 |
|
Page
Number |
Inserts page number
as a simple number with no other characters. |
 button on
the Header and Footer toolbar, or Alt+Shift+P. |
|
Page X
of Y |
Inserts page numbers
in format of Page (current) of (total), for example Page 3 of
20. |
AutoText – Page X of
Y |
|
Total
Pages |
Inserts the total
number of pages |
 on the
Header and Footer toolbar. |
|
Author, Page Number, Date |
The author field
will be filled in per document properties. (You can change this
in the document’s properties or in the header/footer.)
The author will be
aligned to the left, with the page number in the centre, and the
date on the right. |
AutoText – Author,
Page#, Date |
|
Confidential, Page Number, Date |
The word
Confidential will be aligned to the left, with the page number
in the centre, and the date on the right. |
AutoText –
Confidential, Page#, Date |
|
Created By |
This field can be
aligned anywhere in a header or footer. The words Created By
will be followed by the author field (which will be filled in
per document properties). You can change the author in the
document’s properties or in the header/footer. |
AutoText – Created
By |
|
Created On |
Inserts the date the
file was created on as indicated in the document properties. |
AutoText – Created
On |
|
Filename |
Inserts the name and
extension of the file. This field will update if the file name
changes. |
AutoText – Filename |
|
Filename and path |
Inserts the full
path to this file, including the file name. This field will
update if the file path changes. |
AutoText – Filename
and Path |
|
Last
printed |
Inserts the date
this file was last printed. Will update every time the file is
printed. |
AutoText – Last
Printed |
|
Last
saved by |
Inserts the name of
the person who last saved this file. Will update every time the
file is saved. |
AutoText – Last
Saved By |
|
Current Date |
Inserts the current
date into the header or footer. |
 on the
Header and Footer toolbar, or use Alt+Shift+D. |
|
Current Time |
Inserts the current
time into the header or footer. |
 on the
Header and Footer toolbar, or Alt+Shift+T. |
Remember that AutoText isn’t perfect in all situations. For example, if
you want to insert the date you finished your project into your header
or footer, you should type that date into one header or footer. Using
the Date button on the Header and Footer toolbar will update the date to
the current one (the date the document is being viewed), and the Created
On date will display the date the document was created, not completed.
As
well, you can edit, delete, and format AutoText just like you would
regular text. Remember that if you delete the text that has a grey
background, it won’t update anymore. This won’t be a concern for some
fields that you won’t change, like author, but it is important to
remember for fields like page numbers, dates, and times.
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